Re: Help with AppleWorks

[hinchlif@csuvax1.csu.murdoch.edu.au (Peter Hinchliffe)]

vaarwerk@ubvms.cc.buffalo.edu writes:

>         We do most of the computing where I work on Apple ][gs
>         machines, loading Appleworks v3.0 and something called
>         "Total Control" ..
 
>         Quite often, the files we use work with something called
>         GLOSSARIES, but I haven't a clue as to how to create one
>         for a DataBase I am building ..
 
>         The "Head Apple Maven" where I work is not always available
>         to consult, so I thought I'd come to the net for some tips.
 
>         Anybody have any idea how to create a glossary for a
>         database?  Any helpful files on the Net on AppleWorks ??
 
Glossary files are database files which are referenced by other 
database files. Ideally a glossary file will have two categories: one 
containing information corresponding to data which might normally 
enter such as part codes, state abbreviations, client numbers etc. 
The other category will contain the respective full part description, 
State name, client's full name, etc.
 
In your main database file, you first choose which category you want 
to be a Glossary category. With the cursor on that category, you 
press <oa-O> for 'Options'. Choose '1. Modify Rules', and then choose 
'4. Glossary'. You will then see a small menu. If your glossary 
database is the only other DB file on the desktop you will see its 
name against the 'File' entry. You will probably find that there's 
very little to change in this menu, and there's simply not enough 
time or space here to go into all the options. Your "Head Apple 
Maven" should have the Total Control manual lying around somewhere, 
and it gives a very full description of how to set up a glossary 
file.
 
When you are using your main database, put your cursor on the 
glossary category and press <oa-G>. A scrolling list of all your 
entry codes will appear. You just choose the one you want and the 
corresponding full description will appear in the category. 
Alternatively, you can just type the code and the full description 
will appear.
 
Glossary files in the AW database are incredibly useful things and I  
them all the time. I cannot recommend strongly enough, however, that 
you invest in AppleWorks 4 or 5. All of the Total Control features 
have not only been included but improved and refined.